WICEN (Vic.) Inc. Committee of Management

September 13, 2007 Minutes

Thursday September 13th 2007, 8:00 pm,
Venue: VK3XMU QTH

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), GER, FGC, XDE, XMU, YYF
    • Apologies: VK3UV

  2. Minutes of previous meetings Moved: VK3XMU, Seconded: VK3YYF, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting.

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade - Report from 3XDE
      • VK3RPU Arthurs Seat
        • Moved to new 3RPP tower
        • Antennas & RF cables replaced
      • VK3RCC 120 Collins St
        • Adjacent air conditioning plant infected with legionnaires disease restricting access
        • Damage due to water ingress
        • Replaced Diplexer, RF Power Amplifier, Battery
      • VK3RMN Kinglake
        • New rack on site
        • 145.200/147.575 packet by end of September
        • Costs:
          Rack$50.00
          Packet feedline LDF 4-50 x 30m$?
          Folded Dipole$80
          Cavity$?
      • VK3RWH Attwood
        • New wideband antenna
        • Still awaiting radio from ARV
        • $500 approved from Y2K upgrade funds for radio
        • Replacement Diplexer
      • VK3RBA Mt Buninyong
        • Packet on site - May have antenna issue
        • Main power supply on site
        • UHF repeater delayed while ARV test D-star at Macedon on same freq
      • ARV Rooms
        • Awating plumber to fix roof and provide cable entries, then paint etc.
    2. 6m Radio Bulk Purchase - 3XDE
    3. WIA Affiliation - 3XMU emailed WIA President & National WICEN Coordinator
    4. Station at ARV Rooms - 3XMU reported no progress
    5. WICEN Caravan - 3FGC showed colour selected for paint.
    6. 'Maintain Safety at an Incident' training
      • 3FGC reported no progress
      • 3BAF reported 3CJK R5 Coordinator & 3ZRX R5D3 Coordinator asking members
    7. Training in conjunction with EMDRC - 3XMU reported no progress
    8. Liaison with DSE - 3FGC reported no progress
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    9. Admin location - 3XMU distributed procedure for activating admin at IT Assetcare premises
    10. VK3AZE Injury - 3XMU reported no progress
    11. Web based event application form - 3XMU reported in place and will publicise to Event Commanders
    12. MITS Trailer - 3XMU reported still at 3YD's
    13. IEM Courses - 3XMU reported no progress
    14. UHF CB - In hand 3GER

  4. Correspondence
    1. Incoming
      • Database update forms from VK3s IQ, DMP, FBLT, DON
      • Event Application for Melbourne Romp.
      • Letter from WIA re 2008 Centre Victoria Radiofest
    2. Outgoing
      • Email to Michael Owen & Ewan McLeod re WIA affiliation
      • Public Liability Insurance Certificate of Currency to Ringwood East Red Cross
    Moved: VK3XMU, Seconded: VK3FGC, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.

  5. Reports
    1. Treasurer - 3YYF
       August 2007YTD
      Income$$82.81$9,897.05
      Expenses$134.63$9,896.35
      Profit($51.82)$0.70

      Balance at Bank: $17,885.08

      Moved: VK3YYF, Seconded: VK3FGC, Carried:
      That the Treasurer's report be accepted.

    2. Radio - 3XDE
      • Discussed use of VK3AWI & VK3WI? for WICEN nets
      • VK3AWI licensed to ARV
      • VK3WIB - VK3WIZ not issued.
      • 3XDE to follow up on VK3WI? callsigns
    3. Data - 3XMU
      • Work underway on packet network for scoring and APRS at RoM
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership - 3FCLT
    8. Emergency Management Meetings
      • 3FGC attended Ballarat Hospital meeting, Emergency Service Foundation Conference, R2D3 AGM
    Moved: VK3GER, Seconded: VK3XMU, Carried
    That the reports be received.

  6. General Business

  7. Next Meeting - Thursday October 11, 2007, WIA Rooms, 40G Victory Blvd, Ashburton