WICEN (Vic.) Inc. Committee of Management

Minutes of Meeting

Thursday May 6^th, 2004, 20:00 hrs

Venue: WIA Rooms, Victory Parade, Ashburton

1. Attendance: Bruce 3UV, Gerard 3GER, John 3BAF, Andrew 3HFT, Gordon 3FGC, Mark 3XMU and Alan 3ML

2. Apologies:

3. Minutes of previous meetings

   1. Motion: That the minutes of the meeting of April 2004 be received as a true record.

   2. Moved Mark, 3XMU and seconded John 3BAF Carried

4. Business Arising from Minutes

   1. Yumeralla Tower - 3FGC - deferred

   2. Police Station installations - 3XDE - deferred

   3. Region 3 RCO - 3BAF - deferred

   4. VPC Site agreement - 3XDE - deferred

   5. Mt Buninyong site agreement - 3XDE - deferred

   6. Minimum equipment list for QRG operators - 3XDE - deferred

   7. Call out procedure - 3XDE - deferred

   8. Proposed purchase of Caravan from VK3KIC - 3XMU – still to be examined

   9. WICEN arm bands - 3BAF – following through

   10. Prototype WICEN casual emergency worker ID cards - 3XMU – to produce 50 laminated cards.

   11. AGM at Ringwood East Red Cross - 3XMU – hall booked

   12. Federalisation of WIA - 3UV/3XMU – general discussion

5. Correspondence

   1. Incoming

      1. Cash/Cheques to Treasurer

      2. $500 Donation from Nolan Nav Rally

      3. $2000 Donation from Oxfam Trailwalker

      4. Trailwalker log sheets from VK3JM to VK3ZNT

      5. Notice of Expiry of Repeater Licenses from ACA

      6. Repeater licenses from ACA

      7. Email from D. McNiel re voice procedure on VHF

      8. Oxfam Trailwalker Plaque & Covering letter.

      9. Membership Application form for Steven Phillips VK3JY –

Motion: Moved 3XMU, seconded 3FGC that the membership of Steven Phillips be approved, Membership Secretary notified and membership records ammended accordingly.

Carried

10. Email from 3ZNT re UHF/HF Translator

11. Trailwalker log sheets from 3ZRV to 3ZNT

12. Letter from MAD Bike ride – 3XMU to OCR to 3UV

2. Outgoing

   1. Fax copy of Repeater License renewals & covering letter to ACA

   2. Letter to Whitehorse Cr. J. McCallum re premises

Motion: That the incoming correspondence be received and outgoing mail be accepted.

Moved Andrew 3FGC and seconded 3UV - Carried

6. Reports

   1. Treasurer– 3HFT

Income $7,685.55

Expenditure $13,175.12

Income/Expenditure ($ 5,489.57)

BALANCE 11,186.53

2. Motion: That the finance report be accepted.

Moved 3HFT, seconded 3UV Carried

3. Radio- 3XDE - nil

4. Data - 3XMU – given OK to use Icom 77 rig for cluster controller,

5. Publications- 3XDE - nil

6. Training– 3XDE - nil

7. Property- 3GPT - nil

8. Membership- Carol Tremellen - nil

9. Request by John 3BAF that a Municipal Emergency Management meeting report to be included in the monthly agenda.

7. General Business

   1. Donated Generator - 3BAF – 3ZRV to modify. 3XMU to send letter of thanks.

   2. Rally of Melbourne - 3XMU – sending letter re Skynet problems.

   3. Redesdale Mountain Bike Event - 3XMU – 3FGC to be event coordinator. 3XMU to send organisers email to 3FGC.

   4. Training Exercise – To be considered in period between July and September. 3XMU to send url study material to 3ML.

   5. 3XMU to ask John 3JJB to appoint 3UV to Committee of Management.

8. Next Meeting
   Thursday June 3rd, 8:00 pm, Venue: WIA Rooms, Victory Blvd Ashburton.