WICEN Committee of Management 20th February 2001
at WIA Rooms, Ashburton
Minutes of COM Meeting 28/03/01.
Vic. Police S.E.R.P Coms. Sub Committee
Emails M.Dods re action on minuted items. (See GB)
P.Whittaker re Seminar Date.
G. Tremellen re gifted radio whereabouts.
NSW News Letter.
CFA re surplus HF Radios.
City of Monash re Operations Centre.
City of Greater Dandenong re Operations Centre.
7. Correspondence out: Feb. News Letter.
Update on News Sheet.
R. Baker letter of thanks.
P. Whittaker re repeater controller.
S. Griffiths re R. Bakers resignation.
G.T answer to queries lodged with COM this meeting.
Glenn Cuthbert Rally of Melbourne re our continued involvement.
City of Monash availability of Ops. Centre building.
City of Greater Dandenong as above.
Event applications 3 off. (ACA)
Moved 3BAF/3JM Passed.
Reports:
8. Treasurer: Total income for period $4204.93
Total expenditure for period $6683.59
Deficit $2478.66.
Moved 3JM/3FGC
The treasurer outlined the new GST requirements as laid down by the Taxation Dept. Signatures were obtained for the new account to be opened in compliance with the Dept. rules covering our donations for services rendered.
Data. No report submitted.
Radio No report submitted.
Publications: Log Books issued SOP inclusions ok.
Training no report submitted.
Membership no report submitted.
Equipment no report submitted.
9. General Business 9.1 After consultation with the Dept. of Justice we were advised we could add minor details to our registration forms without the need to go through an AGM. However it was moved that in the interim we use an additional sheet to cater with extra info such as mobile phone No's Email address, Co-ordinator comments etc. However we would take the necessary action to remove all forms from the registered list to enable these to be updated as required any time in the future without waiting for the AGM process. COM authorised to sign off any minor amendments to current forms as discussed with the D.O J. Moved BAF/JM
9.2 A further update on the progress of the May seminar to be published with the March/ April news sheet. Particular emphasis to be placed on accommodation requirements for country participants. Moved 3XMU/3FGC. Action M.D.
9.3 A full transcript of the DOJ. Disputes clause to be provided to the Publications committee for inclusion in our constitution to comply with DOJ rules. Model rules are available with suggested text. The Sec. to pass these notes onto the Pubs. Sub com. Moved JM/JK Action Sec..
9.4 As soon as the Radio Officer is available a status report on the progress of the 2m/70cm project be supplied as requested to the Reg. Co- ords. Furthermore the Property Officer requests an inventory of equipment stored at the Radio Officers premise for inclusion to the property list. Defer this item till the April meeting.
9.5 The COM to draft a letter to the WIA president detailing our proposal to increase our COM to seven members but still retain a quorum of four. In addition, to state our intention of deleting various forms from the registered list lodged with the DOJ. This will ensure any amendments to the info on such forms can be easily and speedily updated as required. Draft letter to be submitted to the April COM for agreement. Speedy action is required to ensure sufficient notice of motion is given in readiness of our AGM.
10. Next Meeting April 17th at the WIA rooms.
11. Meeting closed 2230hrs.