WICEN (Vic.) Inc. Committee of Management

June 12th, 2008 DRAFT Minutes

Thursday June 12th 2008, 8:00 pm,
Venue: 40G Victory Blvd Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), FGC, XDE, YYF, GER, XMU
    • Apologies: VK3UV
  2. Minutes of previous meetings
    • Moved: VK3XMU, Seconded: VK3YYF, Carried
      That the minutes of the April 2008 meeting are a true and correct record of that meeting
    • Moved: VK3XMU, Seconded: VK3FGC, Carried
      That the minutes of the May 2008 meeting are a true and correct record of that meeting
  3. Business Arising from Previous Meeting
    1. Y2K Equipment upgrade - 3XDE
      • Mt Buninyong to Mt William link equipment installed
      • Mt William repeater controller to be reconfigured
      • Link frequency awaiting DoD approval
      • XDE to send Horsham club agreement to FGC
      • 3FGC to approach Horsham club for agreement
      • Next link Mt William to Warnambool
      • XDE to arrange with FGC to approach Warnambool club/amateurs
      • Geelong expressed interest in linking Anakie repeater to network
    2. 6m Radio Bulk Purchase - 3XMU
      • Radios distibuted to XMU, DON, JJB, BXG
      • XMU holding radio for CJK (No power lead)
      • XMU to follow up with DON re power connectors
    3. WIA Affiliation - 3XMU
      • Discussed briefly with Ewan McLeod at WIA AGM, but no real progress
    4. WICEN Caravan - 3FGC
      • FGC arranging decals and signwriting
    5. 'Maintain Safety at an Incident' training - 3FGC
      • No progress
    6. Liaison with DSE - 3FGC
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
      • No Progress
    7. MITS Trailer - 3XMU
      • Towed to Mallee Rally by XMU
      • Needs jerry can holders, antenna storage, spare wheel mount, cross-arm storage
      • XMU to arrange
    8. Compensation Claims - 3XMU
      • AZE Completed
      • XMU to email HFT re claiming from insurer
      • BAF to follow up with HFT
    9. Medical Conditions - 3XMU
      • Will be included in annual database update questionairre
    10. Nametags - 3GER
      • Distribution underway
    11. VK5 web hosting to - 3XMU
      • VK5 will use our webserver
      • XMU to arrange
    12. R4 Coordinator
      • BAF to Confirm IFM as R4 Coordinator
    13. Property at Bonnie Doon - 3XMU
      • Lists of property stored at Bonnie Doon distributed
  4. Correspondence
    1. Incoming
      • Caravan registration Invoice to Treasurer for payment, sticker to 3FGC to attach
      • Mars Challenge donation of $300 to Treasurer
      • Pajero Challenge donation of $850 to Treasurer
      • EFT Advice of $2000 Oxfam Trailwalker donation
      • Emegency Services Medal nomination letter
    2. Outgoing
      • Public Liability Insurance Certificate of Currency to Red Cross
  5. Reports
    1. Treasurer - 3YYF
       May 2008YTD
      Income$4,058.76$18,862.61
      Expenses$570.32$17,440.47
      Profit3,488.44$1,422.14
      Balance at Bank:$19,939.52
      Moved: VK3YYF, Seconded: VK3GER, Carried:
      That the Treasurer's report be accepted.
    2. Radio - 3XDE
      • VK3WI? calls being applied for
      • DPW has 814 manual from BAF
    3. Data -
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership
    8. Emergency Management Meetings
      • BAF to Casey meeting next Wed June 18
      • FGC attended Hepburn meeting - WICEN to provide exercise comms in October
      Moved: VK3FGC, Seconded: VK3YYF, Carried:
      That the reports be accepted.
  6. General Business
    1. Agreed to look for Minutes Secretary to assist Secretary
    2. Agreed calendar needs to be kept updated with events dates and approvals
    3. Moved: VK3FGC, Seconded: VK3BAF, Carried:
      That the CoM recommend a $10 pa membership fee to AGM for discussion
    4. BAF to look at wordings for OH&S Policy
  7. Next Meeting - Thursday July 10, 2008, WIA Rooms, 40G Victory Blvd, Ashburton