WICEN (Vic.) Inc. Committee of Management

June 14, 2007 Minutes

Thursday June 14th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), YYF, GER, XMU
    • Apologies: VK3s UV, XDE, FGC

  2. Minutes of previous meetings
    Moved: VK3XMU, Seconded: VK3GER, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting.

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade - Deferred in the absence of 3XDE
    2. 6m Radio Bulk Purchase - Deferred in the absence of 3XDE
    3. WIA Affiliation - 3XMU reported no progress
    4. Station at ARV Rooms - 3XMU reported no progess
    5. WICEN Caravan - Deferred in the absence of 3FGC
    6. Slingshots for hoisting antennas
      • 3XMU reported receiving advice from Police that exemptions quoted by 3FGC have been revoked with the passage of newer legislation, and that only indivduals can be granted exemptions - not organisations.
      • Agreed not to pursue further - Individual operators can make application for exemption if they wish.
    7. Fires activation claims
      • 3XMU reported receiving DSE contact information from 3YZP.
      • Invoices to be mailed by 3YYF
    8. 'Maintain Safety at an Incident' training
      • All attendees passed: VK3s YEA, JJB, JDO, FKD, XMU, ZR, YYF, XDE, BAF, DVO, TPS, AZE, OR, GER, DPW
      • 3BAF reported distributing certificates.
      • XMU to record certificate number in database.
    9. Training in conjunction with EMDRC - 3XMU reported awaiting list of candidates from EMDRC
    10. Liaison with DSE - Deferred in the absence of 3FGC
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    11. Admin location - 3XMU still to provide procedure for activating ITAC admin location
    12. VK3AZE Injury - 3BAF to supply 3XMU with date SERO notified of Pajero Challenge exercise.
    13. Trapped Dipoles for Murray Marathon - 3BAF to follow up with 3UV
    14. Web based event application form - 3XMU still to do.
    15. Trailers - 3BAF to ask 3JM & 3ZRV to undertake refurbishment of MITS trailer.
    16. Data Projector
      • 3YYF orgainsed donation of projector from employer.
      • 3XMU reported already used for two presentations
      • 3XMU written to 3YYF's employer thanking them.

  4. Correspondence
    1. Incoming
      • Membership Applications from
        • Peter Andjelkovic VK3APJ, recommended by John Collins VK3JCC
        • Timothy McBain VK3MIT, recommended by Paul Whitaker VK3DPW
          Moved: VK3BAF, Seconded:VK3XMU, Carried
          That Peter Andjelkovic VK3APJ & Timothy McBain VK3MIT be admitted to membership of WICEN (Vic.) Inc.
        • Letter from DoJ re VK3AZE compensation claim
        • Letter from DoJ re Emergency Service Medal nominations
      • List of SES IEM courses for 2007/2008 & form for nominating attendees
      • Database update form from David McConnell VK3YNB
    2. Outgoing
      • Letter to Claus Salger VK3AZE stating that he was injured while on an emergency service exercise
      • Letter to DoJ re compensation for damage to VK3AZE's vehicle
      • Letter to Managing Director or Apparel 21 thaning him for the donation of a data projector.
    Moved: VK3XMU, Seconded: VK3YYF, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.

  5. Reports
    1. Treasurer
       Last MonthYear to Date
      Income$2,550.71$17,308.64
      Expenses$547.55$14,450.10
      Profit$2,003.16$2,858.54

      Balance at Bank: $16,247.68

      Moved: VK3YYF, Seconded: VK3GER, Carried:
      That the Treasurer's report be accepted.

    2. Radio - 3XDE
    3. Data - 3XMU
      • New version of TRAK trialed successfully at Mallee Rally.
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership - 3FCLT
    8. Emergency Management Meetings - All
      • 3BAF attended Cardinia meeting

  6. General Business
    1. Possible new events
      • Melbourne City Romp - October 14 - Approved - 3XMU to follow up
      • Horse Enduro - November 17/18 - Not Approved due to proximity of RoM and Alpine Rally - 3BAF to follow up
    2. Surf Lifesaving Association - 3BAF reported 3FGC following up.
    3. AGM Date/Venue - Agreed to NERG rooms on Sunday July 22 at 1300.

  7. Next Meeting - Thursday July 12th, 2007, WIA Rooms, 40G Victory Blvd, Ashburton