Body

WICEN Committee of Management 20th June 2000

at WIA Rooms, Ashburton.

Meeting Open. 20.10
Attendance. 3BAF, 3JM, 3KPU, 3FGC, 3XDE, 3XMU, 3ZRV and 3ML Also 3ATQ
Apologies. Nil
Minutes of last Meeting.
1. Motion 3ZRV/ 3JM CARRIED

That the minutes of the last meeting 18th April 2000 be accepted.

Correspondence John 3BAF
1. Inwards:
  1. Phone acct. Sec. And SCO.
  2. Cheque received Strzelecki Stages.
  3. Expense claim Sec.
  4. Expense claim C. Morley.
  5. Peacom Acct. Ben Nevis site.
  6. Copy Cat Printing.
  7. Admin. Submission ( A. Weeks ) - General Business
  8. VTAC reply. - 3BAF to respond with offer to assist financially where possible and relevant.
  9. RECOM Concern Reg. 4 Leylend Sawyer.
  10. Ron Perry re Battery payment. - 3BAF to respond requesting payment for the six batteries sent.
  11. WIA structure. Barry Wilton. - further correspondence to Jim Linton - 3FGC to contact Jim.
  12. Chris Edmonson/ WIA insurance questions.
  13. New wicencom Email address M. Dods
  14. New Date Statewide exercise from 3GPT. - General Business.
  15. Trevor Connell
  16. Simon Griffith re re-structure. - General Business
  17. Statewide - 3GPT - Minutes following next meeting - 3ML
  18. Roger Baker - SOPS Working in Remote Areas as from Publications Sub-Committee. - 3BAF/3JM to read.
2. Outwards.
  1. Marilyn Richards Solicitor.
  2. Ron Perry Batteries see above.
3. Motion Moved 3BAF/3KPU CARRIED

That the outwards correspondence be confirmed and the incoming correspondence be received.

RECOM Report. John Patterson 3ATQ.
1. Recommendation that 3ATQ visit Region/RCO meetings to brief Members.
2. Red Cross had intention to establish their own coms system. The majority of RECOM operators will come from outside WICEN. However all have to join WIA and WICEN. This is not a duplication but extension of WICEN involvement. A copy of RECOM SOPS will be made available for the CoM. When needed by Red Cross WICEN will be activated by the Police. RECOM will provide the liaison role between Red Cross and WICEN.
3. A request will be relayed back to RECOM that a RECOM rep be present at State Council meetings to breif RCOs.
4. Report tabled by 3 ATQ. In Red Cross Marion Brown is Head Emergency Service Department (ESD) and Susan Leehane is the Registration Officer (NRIS).
5. There have been no activations in the past 2 months.
6. Red Cross has been invited to take on national responsibility for the NRIS function.
7. RECOM
  1. Five of the six Red Cross Zones have RECOM officers (all areas except the NE). There will evetnually be two per zone. Nine appointments plus two outstanding invitations have been made out of 17 positions possible.
  2. The latest appointment is Oliver Gelbert (VK3OG) in the South West Zone (Hamilton).
  3. Bruce Kidgell (VK3BMK) has been appointed RECOM Training Officer.
  4. Permanent HF installation is nearly complete at Red Cross HQ (catering for both data and voice)
  5. Red Cross has allocated 8 colour laptops tothe zone oficials.
  6. Don VK3BPD has distributed new beta versions of NRIS software: NRIS 3.0.exe.
  7. Don is working on Windows 95 NRIS which will include:

NRIS inquiry form
Red Cross message form.
will remain compatible with existing DOS software.

3JM/3FGC report on public meeting at Knox Police station.
1. Statewide Integrated Public Safety Comunications Strategy (SIPSaCS) Principal problem exposed was that emergency services cannot communicate with each other. 3BAF to contact to establish date for submissions.
Treasurers Report. Fred 3JM

Total income for period 01/07/99 to 20/06/00 $12,784.00

Total expenditure for period 01/07/99 to 20/06/00 $13,579.00

Current Balance $16,284.22

Motion. 3JM/3BAF CARRIED

That the financial statements be accepted.

Data Report. Mark 3XMU Met last Tuesday.
1. TNCs $280 - saving of approx $300 - however a dual port Tentonics TNC available for $200.
2. Motion 3JM/3ZRV CARRIED

That an additional second-hand TNC (see item 9.1 above) be purchased with unused monies authorised at the May meeting.

Need to vary licence for Mt Buller and 3Db gain ruggedised antenna required for Mt Buller. Will need $319
Motion. 3JM/3ZRV CARRIED
That $400 be made available to complete the Mt Buller project.
Suggest two batteries from Y2K group be allocated to Data Group. - agreed. 3XMU
Following Mallee Ralley Data and Radio groups suggest professional refurbishing of trailer tower. In principal agreement given. 3XDE/3XMU
Packet at Mallee Ralley very successful. Suggest guidelines be developed re testing of equipment prior to an event. 3FGC to draft.
Antenna polarisation. Suggestion that nodes remain horizontal and Net Control remain vertical. A policy statement will be produced - 3XMU.
Data Training envisaged Region 5/1 25/6, Region 4 5/7.

Radio Report Paul 3XDE
1. Tabled recommended example of Site Report admin. function.
2. Portable repeater upgrade ready to go.
Publications Report. Paul 3XDE No report.
Membership Report - Nil
General Business:
1. AGM arrangements. 3FGC to organise afternoon tea/eats.
2. Y2K De Brief Action Plan. - See minutes from Y2K de-brief meeting. Pass on thanks to Christine Engler for detailed minutes. Jamie to study and pesent to AGM. Agenda item for next meeting. 3KPU
3. Admin Submission ( A. Weeks ). To be considered at the AGM. 3KPU/3ML
4. Earth leakage leads - 3JM/3BAF topurchase
5. Generator Log Book tabled - 3FGC - Publications sub committee to produce. 3XDE
6. 3KPU notified CoM that 8 monocrhrome laptops are to be made available from a private source.
7. ABN 42 851 605 545. Fred reported on further steps to be taken re change in taxation (GST) legislation.
Next Meeting 18th July at WIA Rooms
Closure. 22.25
ACTION POINTS
1. 5.1.8, 5.1.10, 5.1.18, 7.1, 3BAF
2. 5.1.11, 9.8, 13.1 3FGC
3. 5.1.18, 3JM
4. 5.1.1, 13.1, 3ML
5. 13.2, 13.3, 3KPU
6. 9.7, 13.5, 3XDE
7. 9.6, 9.7,3XMU