July 6th 2006 Draft Minutes

Meeting opened 20:00

1. Attendance & Apologies
   • Attendance VK3s BAF, FGC, YYF, GER, XMU
   • Apologies VK3s

2. Minutes of previous meeting
   Moved: VK3GER, Seconded: VK3XMU, Carried:
   That the minutes of the previous meeting are a true and correct record of that meeting

3. Business Arising from Minutes
   1. Arm Bands - XMU to ask ZNT
   2. Name Badge Distribution - 8 Left. GER Will probably mail
   3. Y2K Equipment upgrade application - Deferred in the absence of XDE
   4. 6m Radio Bulk Purchase - Deferred in the absence of XDE
   5. Phone callout system - Deferred in the absence of XDE
   6. WIA Affiliation - Message sent to to new National Coordinator but no reply.
   7. Station at ARV Rooms - Message sent to WIA Secretary but no reply.
   8. WICEN Caravan - 3XMU to bring to next CoM for transfer to FGC
   9. Antennas for Seymour Police Station - 3FGC to pursue with Supt Rod Johns at Seymour
   10. Slingshots for hoisting antennas - 3CRK pursuing
   11. Reflective vests - 3YYF reported that embroidered, yellow refective vests with zippers would be $18
       Moved: VK3FGC, Seconded: VK3XMU, Carried:
       That 100 embroidered, yellow reflective vests with zippers be purchased.
       
   12. Activation Exercise - 3XMU
       • Both SMS and voice systems failed
       • SMS system now fixed
       • Voice system still to be addressed
       • Changes to be made to procedures to reduce time between activation and attendance
       • ZNT suggests next callout exercise be part of field day
   13. Moving Web Server - 3XMU to connect server to internet using Pacific Internet iBurst connection
   14. Tents proposal - 3GER identified possible supplier in Bayswater.
   15. Mt St Leonard Digipeater - 3XMU has been monitoring. Almost no traffic.
   16. QRG Records - 3XMU to remove static records and replace with link to database.
4. Correspondence
   1. Incoming
      • Donation cheque for $1000 from Rally of Melbourne - to Treasurer. Treasurer to send receipt and thanks
      • Donation cheque for $300 from Geelong Canoe Club for Mars Challenge - to Treasurer
      • Emergency Service Medal nomination information - nomination reviewed. XMU to submit
      • Emergency Management Discussion Paper from DoJ - to FGC for comment
      • VK3ML obituary from Liz Weeks - to BAF
      • Membership Application from Brian Webb VK3HBW
      • Membership Application from Murray Carson VK3ACQ
        Moved: VK3FGC, Seconded: VK3BAF, Carried:
        That the applications for membership of Brian Webb VK3HBW and Murray Carson VK3ACQ be accepted
        
      • Notice of EMR Audit of installation license # 1315870 (Attwood) from ACMA - 3XMU responded after consultation with 3XDE
      • Expense Claim from Mark A. Dods
      • Email from Don Hogg re cabinet in Bendigo CFA Rooms
      • Combined Emergency Services Seminar flyers
      • MDRC Newsletter
      • Email from 3FCLT re exercise at Donald, Easter 2007
   2. Outgoing
      • Email to Peter Mill re progress on station at ARV Rooms.
      • Email to Ewan McLeod re WIA Affiliation
      • Email to ACMA - response to EMR Audit of Attwood installation
      • Letter re Slingshots for Ray Charlton VK3CRK

5. Reports
   1. Treasurer
      • 2005/2006 Income $15,264.44
      • 2005/2006 Expenses $11,292.31
      • 2005/2006 Profit $3,972.13
      • Balance at bank June 30 2006 $15,539.14
      Moved: VK3YYF, Seconded: VK3GER, Carried:
      That the Treasurer's report be accepted
      
   2. Radio
   3. Data
      • Data Group met 10-05-2006
      • Discussed Echolink for supplementing permanent repeater linking
      • Discussed online training
   4. Publications
   5. Training
   6. Property
   7. Membership
   8. Emergency Management Meetings
      • FGC attended Moorabool meeting
      • BAF to attend Cardinia meeting 17-07-2006
      Moved: VK3YYF, Seconded: VK3XMU, Carried:
      That the reports be accepted
      

6. General Business
   • AGM Perparations
     • Esteemed Members discussed - BAF to arrange certificates and update honour board
     • XMU to arrange badges for Esteemed and Long Serving Members.
     • 3BAF to provide President's report to XMU for duplication
     • XMU to arrange refreshments
   • Review of SOP 4

7. Next Meeting - Thursday August 3rd 2006

Meeting closed 21:20