February 19th 2002 Meeting Minutes

1. Publicity Brochure - 3XMU - Draft tabled. 3BAF to produce digital photo of plaque.
2. Asset Register - 3BAF - Tabled. Needs further culling following Healesville meeting next weekend 3BAF. Fax machine inoperative and to be removed from list. Radio Group to be contacted re co-ax cable.
3. Membership Reports - 3BAF - tabled current report.
4. Events Committee - 3BAF - Events Application Form requires updating. Simplified form required. Article for News Letter - 3JM/3XMU
5. Federal Coordinator - 3BAF & 3XMU - Recommendation to be put to WIA.
6. Constitution Changes - 3XMU - Proposed changes to be VIC Div for approval.

1. Incoming
   1. Vic Roads via 3FGC: Registration for trailer G389371, $28 to Treasurer
   2. ACA: Acknowledgment of letter re EMR status
   3. Peter Mill: Re-registration to Membership Officer
   4. John Collins: re State Council review
   5. Renta 2 Way Radio: Nov 24-26 rentals bill $158.40 to Treasurer - covered by JLL
   6. Dept. of Justice: EMInfo periodical to Property Officer for library
   7. Victoria Police: Christmas card from Murray Adams
   8. Renta 2 Way Radio: Missing microphone bill $61.60 to Treasurer - covered by JLL
   9. John Collins: 2 Event applications to State Coordinator - processed - send by Fax and diary entry 3BAF
   10. ACA: Response to EMR status letter & copy of EMR standard. Standard tabled.
   11. ACA: Repeater license renewal to Treasurer - paid.
   12. EMA: Summer 2001-2002 issue of The Australian Journal of Emergency Management - tabled.
   13. John Kerr phone bill to Treasurer

2. Outgoing
   1. Letter to EMR re recognition as an Emergency Service for the purposes of EMR standard
   2. Sympathy card to family of the late Barry Lakey VK3BL
   3. Application form to Victoria Police for copy of photo from page 32 of Sept. 2000 Police Life for publicity brochure
   4. Letter to Graeme Tremellen re Property Officer's role
   5. Letter to Peter Cox of Seymour SES re thanks for use of depot and $50 donation
   6. Letter to Brad Wooding VK3TAE thanking him for tuning the Bendigo 2m repeater
   7. Letter to Secretary of WIA Vic. Div. suggesting that Vic. Div. recommend that the Federal WIA appoint a Federal WICEN Coordinator.

Motion: That the correspondence be noted. 3XMU/3JM

1. Treasurer - 3JM
   1. Total Income to date $ 5,263.69
   2. Total Expenses to date $ 6,575.91
   3. Operating Deficit $ 1,312.22
   4. Balance at Bank $ 11,370.64
   5. 3ZNT to investigate pre-paid mobile phone account
   6. 3ZNT - newsletter - email sendout
   7. Motion: That the Treasurer's Report be received. Moved 3JM/3BAF Carried

2. Radio - 3XDE - nil

3. Data - 3XMU - nil

4. Publications - 3HCE/3XDE - "How to fill in a Log" required - 3XMU

5. Training - 3GPT - report tabled

6. Property - 3GPT - report tabled. Request for assets to be given a value. 3BAF

7. Membership - Membership application received from John Silver VK3HJS
   1. Motion That the membership of John Silver be accepted 3XMU/3BAF Carried

8. Motion That reports be accepted 3FGC/3AHD Carried

1. Trailable towers - 3JM - No changes - both require work. Offer from Roger to fit cable winder. $1,000 quote to sand blast trailer and winch. Needs rotator, antenna attachment, battery charger - provision for generator. Long term storage location required. All noted. Tarp from 3BAF.
2. CoM visits to Regions - 3BAF - Suggestion that CoM reps visit Region/District meetings. List to be considered by Committee meeting in March. Letter to regions in discussion - 3XMU
3. March 3BAF interstate.
4. Training - 3JM. No adequate training is taking place. Existing events do not provide training. Suggest a WICEN field day. Post on Web page (3XMU). Coordinator and venue to be identified. 3JM to contact LROC re a possible location. Problems should be identified in conjunction with region meetings. To be discussed next meeting
5. 3ZNT Re Mt Disappointment. Events Committee to establish policy that events such as Mt Disappointment need to be avoided. No communications were required of WICEN.
6. 3ZNT Regular reports. Quarterly reports required from Regions - March. June. September and December.
7. 3ZNT - UHF repeaters. Need to set a date on establishment of repeaters. End of financial year - 3XMU.
8. 3ZNT - Hamilton repeater. Dingo and 50 ft coax etc. at Ken Taylor's location. 3GPT to process.
9. 3BAF - Position of Admin Officer. 3BAF to follow through.