WICEN (Vic.) Inc. Committee of Management

August 9th, 2007 Minutes

Thursday August 9th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), YYF, XMU, GER
    • Apologies: VK3FGC

  2. Minutes of previous meetings
    Moved: VK3XMU, Seconded: VK3GER, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting.

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade - Deferred in the absence of 3XDE
    2. 6m Radio Bulk Purchase - Deferred in the absence of 3XDE
    3. WIA Affiliation - 3XMU reported no progress
    4. Station at ARV Rooms - 3XMU reported no progress
    5. WICEN Caravan - Deferred in the absence of 3FGC
    6. Fires activation claims - 3XMU reported all cheques sent.
    7. 'Maintain Safety at an Incident' training - 3BAF still to contact 3CJK
    8. Training in conjunction with EMDRC - 3XMU reported no progress
    9. Liaison with DSE - Deferred in the absence of 3FGC
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    10. Admin location - 3XMU reported no progress
    11. VK3AZE Injury - 3XMU reported ongoing
    12. Web based event application form - 3XMU reported no progress
    13. Trailers
      • 3BAF reported 3ZRV arranging painting of RACV Trailer
      • 3XMU to move MITS trailer from 3YDs to 3UVs
      • MITS trailer to go to 3FGC for refurbishment when Caravan completed
    14. IEM Courses - 3XMU reported no progress
    15. UHF CB - In hand GER

  4. Correspondence
    1. Incoming
      • Database update forms from VK3s YZP, BWZ, & VK2KE
      • Membership Applications from Paul Weir, VK3FBRE recommended by 3ZRV and Craig Shine VK3FCLS recommended by 3DPW
        Moved: VK3XMU, Seconded:VK3GER, Carried
        That Paul Weir VK3FBRE & Craig Shine VK3FCLS be admitted to membership of WICEN (Vic.) Inc.
      • AGM Notice of Meeting for VK3JFK returned to sender
      • Expense claim from 3XMU for $294.61 to Treasurer
      • Ringwood East Red Cross Hall hire receipt to Treasurer
      • Anstat invoice for $75 for Emergency Management Manual update to Treasurer
    2. Outgoing
      • Fires thank you letters and travel allowance cheques to VK3s DON, KUC, UV, FKD, JJB, AZE, ZRV, HSR, & VK2KE
    Moved: VK3GER, Seconded: VK3BAF, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.

  5. Reports
    1. Treasurer - 3YYF
       2007/2008 Year
      Income$9,814.24
      Expenses$9,761.72
      Profit$52.52

      Balance at Bank: $17,906.90

      Moved: VK3YYF, Seconded: VK3BAF, Carried:
      That the Treasurer's report be accepted.

    2. Radio - No report
    3. Data
      • RoM scoring system testing underway
      • Member packet station testing at Nov R4 D1,2,3 meeting
    4. Publications - No report
    5. Training - No report
    6. Property - Annual review underway
    7. Membership - No report
    8. Emergency Management Meetings - No reports

  6. General Business
    1. Travel Allowances
      • Agreed: No travel expense claims will be allowed unless provided by event organisors
    2. Ringwood East Red Cross require our Public Liability Insurance certificate of currency
      • YYF to send contact info to XMU
      • XMU to send certificate
    3. YYF Examined charitable income tax exempt status - no action required.

  7. Next Meeting - Thursday September 13th, 2007, WIA Rooms, 40G Victory Blvd, Ashburton