Thursday August 9th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton
Attendance & Apologies
Attendance: VK3s BAF (Chair), YYF, XMU, GER
Apologies: VK3FGC
Minutes of previous meetings Moved: VK3XMU, Seconded: VK3GER, Carried: That the minutes of the previous meeting are a true and correct record of that meeting.
Business Arising from Minutes
Y2K Equipment upgrade - Deferred in the absence of 3XDE
6m Radio Bulk Purchase - Deferred in the absence of 3XDE
WIA Affiliation - 3XMU reported no progress
Station at ARV Rooms - 3XMU reported no progress
WICEN Caravan - Deferred in the absence of 3FGC
Fires activation claims - 3XMU reported all cheques sent.
'Maintain Safety at an Incident' training - 3BAF still to contact 3CJK
Training in conjunction with EMDRC - 3XMU reported no progress
Liaison with DSE - Deferred in the absence of 3FGC
OH&S Procedures for plant & equip
Formalising roles performed for 2003 & 2007 fires
Providing assistance for DSE radio contractors
Admin location - 3XMU reported no progress
VK3AZE Injury - 3XMU reported ongoing
Web based event application form - 3XMU reported no progress
Trailers
3BAF reported 3ZRV arranging painting of RACV Trailer
3XMU to move MITS trailer from 3YDs to 3UVs
MITS trailer to go to 3FGC for refurbishment when Caravan completed
IEM Courses - 3XMU reported no progress
UHF CB - In hand GER
Correspondence
Incoming
Database update forms from VK3s YZP, BWZ, & VK2KE
Membership Applications from Paul Weir, VK3FBRE recommended by 3ZRV and Craig Shine VK3FCLS recommended by 3DPW Moved: VK3XMU, Seconded:VK3GER, Carried That Paul Weir VK3FBRE & Craig Shine VK3FCLS be admitted to membership of WICEN (Vic.) Inc.
AGM Notice of Meeting for VK3JFK returned to sender
Expense claim from 3XMU for $294.61 to Treasurer
Ringwood East Red Cross Hall hire receipt to Treasurer
Anstat invoice for $75 for Emergency Management Manual update to Treasurer
Outgoing
Fires thank you letters and travel allowance cheques to VK3s DON, KUC, UV, FKD, JJB, AZE, ZRV, HSR, & VK2KE
Moved: VK3GER, Seconded: VK3BAF, Carried That the incoming correspondence be accepted, and the outgoing confirmed.
Reports
Treasurer - 3YYF
2007/2008 Year
Income
$9,814.24
Expenses
$9,761.72
Profit
$52.52
Balance at Bank: $17,906.90
Moved: VK3YYF, Seconded: VK3BAF, Carried: That the Treasurer's report be accepted.
Radio - No report
Data
RoM scoring system testing underway
Member packet station testing at Nov R4 D1,2,3 meeting
Publications - No report
Training - No report
Property - Annual review underway
Membership - No report
Emergency Management Meetings - No reports
General Business
Travel Allowances
Agreed: No travel expense claims will be allowed unless provided by event organisors
Ringwood East Red Cross require our Public Liability Insurance certificate of currency
YYF to send contact info to XMU
XMU to send certificate
YYF Examined charitable income tax exempt status - no action required.
Next Meeting - Thursday September 13th, 2007, WIA Rooms, 40G Victory Blvd, Ashburton