August 1st 2002 Meeting Minutes

Meeting commenced 8:00 pm

1. Attendance & Apologies
   1. Attendance: VK3s BAF (Chair), GER, FGC, JM, XMU
   2. Apologies: VK3s AHD, ML

2. Minutes of previous meeting
   • Moved: 3XMU, Seconded: 3JM, Carried
     That the minutes of the previous meeting are a true and correct record of that meeting.

3. Business Arising from Minutes
   1. Publicity Brochure
      • 3FGC reported that he has received a verbal go-ahead from the Department of Justice to print the brochures

   2. Asset Register
      • Register with updated values received from Property Officer
      • 3JM reviewing values

   3. New Event Form
      • 2 draft forms received from Carol Tremellen
      • 3XMU to review

   4. Constitution Changes
      • Changes completed
      • New Constitution to be submitted to the Department of Fair Trading with the Annual Return

   5. Visits to Regions
      • 3FGC & 3XMU to visit Geelong
      • 3FGC to advise 3XMU of possible dates

   6. Field day
      • 3XMU reported that 5 members had registered there intention to attend
      • Agreed to postpone the Field Day until a later date

   7. UHF Repeaters
      • 2nd response received from Region 3 nominating John Bennets
      • Response received from Region 4 nominating Tony Sequeira
      • Verbal response from Region 2 nominating Tom George
      • Verbal response from Region 5 nominating Mark T. Dods

   8. Admin Procedures
      • In progress

   9. Storage & culling of records
      • 3FGC reported that DoJ is pursuing on our behalf.

   10. NAB Volunteer Awards material
       • Application submitted
       • No date for responses publicised

   11. Oxfam Trailwalker
       • In principal agreement letter sent
       • 3ZNT negotiating with Oxfam

   12. Murray Marathon
       • Graeme Mason agreed to be technical coordinator

4. Correspondence
   1. Incoming
   2. Outgoing

5. Reports
   
   1. Treasurer
      • Income - Expenses -$35.21
      • Cash at Bank $14,833.17

   2. Radio - No report

   3. Data
      1. Quarterly meeting this month (14-08-2002)
      2. Spare KPC4 TNC for cluster controller available for $100
         Agreed to purchase spare KPC4 TNC for $100

   4. Publications - No report

   5. Training - No report

   6. Property - No report

   7. Membership - No report

6. General Business
   1. Swan Hill Repeater
      • Agreed that we do not want to take on the Swan Hill repeater
      • 3XMU to confirm with 3XDE

   2. Rally of Melbourne
      • Donation has not increased for many years
      • Agreed that as the RoM appears to be declining we will continue with $800 donation

7. Next Meeting
   Thursday September 5th 2002, 8:00pm WIA Rooms, Victory Blvd Ashburton.