April 12th, 2007 Minutes

• Attendance: VK3s GER, XDE, FGC, BAF, XMU, YYF
• Apologies: VK3UV

1. Y2K Equipment upgrade
   • 2 Sites ready for installtion
   • 4 in progress
   • 2 still to be addressed
2. 6m Radio Bulk Purchase
   • 2 Units provided for distribution
3. Phone callout system
   • 3XDE to get logs of trial
4. WIA Affiliation
   • 3XMU to pursue at Parkes WIA AGM
5. Station at ARV Rooms
   • 3XMU to pursue at Parkes WIA AGM
6. WICEN Caravan
   • In progress 3FGC
7. Slingshots for hoisting antennas
   • 3FGC to provide 3XMU with documentation
8. Tents proposal
   • Tent obtained
   • To be utilised at Centre Victoria Radiofest
9. Fires activation claims
   • Rates provided by 3YZP
   • 3XMU to prepare claim
10. 'Maintain Safety at an Incident' training
    • May 7 or 11, CFA Tally Ho, 09:30 - 15:30, up to 15 participants
    • Agreed May 11
    • 3XMU to publicise
11. WICEN mobile phone plan
    • After review decided to stay as is with pre paid
12. Training in conjunction with EMDRC
    • 3XMU to speak about WICEN at meeting on April 20
13. Liaison with DSE - 3FGC
    • OH&S Procedures for plant & equip
    • Formalising roles performed for 2003 & 2007 fires
    • Providing assistance for DSE radio contractors
14. Admin location
    • 3XMU corresponded with IT Assetcare Pty Ltd confirming availability of boardroom
    • 3XMU to prepare procedure for activation
15. SMS system - 3XMU
    • Deferred to end of meeting
16. Recruiting non-members who volunteered - 3XMU
17. Centre Victoria Radiofest - 3XMU
    • April 22nd, Kyneton
    • WICEN to provide display: Tent, photo boards, MITS tower, Portable voice and packet repeaters
    • 3XMU to do 'mini presentation'
    • 3XDE to provide UHF repeater & DC connectors
18. Fires Debrief
    • Letters sent to those activated soliciting comments
19. VK3AZE Injury
    • 3XMU to liaise with Claus
20. Wearing of WICEN Badges
    • 3XMU to provide 3FCLT with diagram of how badges should be worn

1. Incoming
   • Letters re Esteemed Member/Long Service badges from Ken Taylor & David Scott
   • Letter to ITAC seeking confirmation of permission to utilise premises for Admin
   • Alan Weeks' funeral order of service, obituary and thank you card from Liz Weeks
   • Invitation to Oxfam Trailwalker VIP Breakfast
   • Letter from Red Cross re staffing of Marathon in the event of WICEN being activated
   • Letter from Federal Department of Families, Community Services and Indigenous Affairs informing us our application for funding for reflective vests was unsuccessful.
   • emINFO Summer 2006 - 07, Issue 19
   • Invoice from SES for 3UV & 3ZR attendance at IEM course: $176 - To Treasurer
   • Registration for trailer reg no P06528: $33.70 - To Treasurer
   • Expense claim from VK3XMU re photo boards for Centre Victoria Hamfest - To Treasurer
   • Invoice for $93.72 for UHF colinear antenna and fittings from Weeks Radio. (Delivered to 3FCLT 03-03-2007) - To Treasurer
   • Copy of letter from Peter Weeks to John Newlands SES re fires activation
   • Rates for claiming travel expenses from DSE from Peter Weeks.
   • Membership application from David Lydford VK3FDGL recommended by 3YZP
     Moved: VK3BAF, Seconded: VK3FGC, Carried:
     That David Lydford VK3FDGL be admitted to membership of WICEN (Vic.) Inc.
   • Oxfam Trailwalker logs from 3BXG - To 3ZNT
   • NAB Volunteer Awards application information
     • 3XMU to ask 3ZRV about NERG member who is good at obtaining grants
2. Outgoing
   • 2 x Email to Peter Mill re station at ARV rooms. Copied to ARV President
   • Public Liability Insurance renewal forms & cheque for premium ($227.04) to WIA
   • Letter from ITAC confirming permission to utilise premises for Admin
   • Letters to non-WICEN amateurs who volunteered for fires re membership
   • Letter to VK3HSR and email to remainder of operators activated for fires seeking debrief type comments

Moved: VK3XMU, Seconded: VK3GER, Carried:
That the incoming correspondence be accepted and the outgoing confirmed.

1. Treasurer - 3YYF
   • YTD Income: $12,502.52
   • YTD Expenses: 13,255.10
   • YTD Loss: $752.58
   • Balance at Bank: $14,786.56
   Moved: VK3XMU, Seconded: VK3GER, Carried:
   That the Treasurers Report be accepted.
2. Radio - See Business Arising
3. Data - No report
4. Publications - No report
5. Training - See Business Arising
6. Property - No report
7. Membership - 3FCLT
   • Gerard Warrillow VK3JPA recommended for membership by 3ZRV
     Moved: VK3FGC, Seconded: VK3XMU, Carried:
     That Gerard Warrillow VK3JPA be admitted to membership of WICEN (Vic.) Inc.
8. Emergency Management Meetings
   • 3BAF to attend Cardinia tabletop exercise in June
   • 3FGC to attend upcoming Ballarat & Moorabool meetings